Admin Executive

Why we’re looking for you

We are seeking an Admin Executive who will be responsible for providing high-level administrative support to the organization, managing office operations, coordinating various functions, and ensuring effective communication within the company

In this working environment, you will have the opportunity to show your talents through multitasks, developing your career at a fast-growing startup serving thousands of international users, along with the opportunity to become one of the core members of our company.

You’ll do

• Manage the day-to-day administrative tasks: Document handling, scheduling, office management, financial tasks, support and management,...
• Oversee office operations, including the maintenance of office supplies, equipment, and facilities, Happy Lunch arrangement,...
• Collaborate with external vendors and the Building Operations team to manage office maintenance, supplies, and services, ensuring smooth daily operations.
• Ensure a clean, safe, and efficient working environment.
• Assist in planning and executing special projects and events.
• Budget preparation and expense tracking.
• Process financial documents such as invoices and reimbursements, while coordinating with accountants on related financial matters.
• Assist in onboarding new employees and managing employee records.
• Coordinate with HR for internal events, training sessions, staff meetings, and employee engagement activities.
• Perform other tasks as assigned by COO

You have…

• Bachelor’s degree in Business Administration, Management, or related field.
• Minimum 2+ years of experience in an administrative or executive assistant role in a IT company size 200+
• Enjoy providing support to teammates and caring for others
• Passionate about event planning and organization.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to handle multiple tasks and prioritize effectively.
• Ability to work independently and as part of a team.

Plus: 

• Strong verbal and written communication skills in English
• Legal background

We offer

• Competitive salary based on experience and qualifications
• Performance review and competency evaluation: 2 times per year.
• Lunch meal + Parking fees provided.
• Annual performance bonus & 13th – month salary: up to 3-month salary (based on your devotion and business efficiency)
• Holiday bonus & Company trip 
• Remote working days: 12 days per year 
• Annual leaves: 12 days per year 
• Treatment: annual health check-up at top clinic in VN, weekly shoulder massage treatment, monthly team bonding, annual company trip,…
• Training program: ensure to cover product training for all newbie and other training programs according to the Company’s policy

Why you’ll love working here

• Learn product-thinking and customer-centric mindset.
• Collaborative and supportive environment
• Young and passionate colleagues
• Professional and creative office view
• Clear & Scientific Agile Framework on the whole company workflow & culture. 
• Join a dynamic team to design and develop high-performance E-commerce products. Take on ambitious and challenging objectives by contributing to groundbreaking business models in the market.
• Flexible working time: 
  Morning: 8:00 am -12:00 pm (check in from 8:00 am to 8:45 am)
  Afternoon: 1:00 pm - 5:45 pm (check out from 5:00 pm to 5:45 pm)